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Certificate in Modern Office Management and Secretarial Practice

 

Programme Highlights
Eligibility: Intermediate (Co-ed)
Medium of Instruction: English
Tutorial Classes: Monday to Saturday, 3 hrs a day
Duration: 1 year (2 semesters, Semester 1 starts in July)
Programme Fee: Rs.1500 per semester (inclusive of study material)
Career Options
Personal Secretary
Personal Assistant
Routine Clerk
Office Executive
Accountant
Key Punch Operator
Office Manager
Sales Executive
Data Entry Operator
Office Assistant
Typist
Receptionist
 

The Modern Office Management & Secretarial Practice Certificate Programme is designed under the umbrella of the Distance Education Cell (DEC) of the Dayalbagh Educational Institute. One-year Certificate Programme is presently being run by the Centre of Applied Rural Technology (CART), D.E.I. Technical College. The duration of Distance Education Certificate Programme is envisaged to be one year, divided into two academic semesters.

The administrative nature of the programme as well as its mode is different from the one presently offered in the Institute as it is being offered under the DEC of the Institute. The curriculum of the certificate course shall be the same for the programmes on and off the campus.

The primary content of the vocational programme is prepared at DEI. Lectures are supplied on video CD (VCD). Other material including reading material, test papers, question banks, a laboratory manual, are also prepared by DEI staff.

º  VCD’s of lecture-cum-demonstrations along with the requisite course material will be provided to the learning centre, to be viewed on a large screen television.
º  Theory and work-based training will be interleaved.
º  The programme will run at the remote learning centre under the supervision of one to two trained and competent mentors.
º  These mentors / Facilitators will be responsible for :
o   Programme administration including conduct of examinations, and continuous evaluation of the registrants.
o   Operating the electronic systems necessary to display the audio-visual material for lectures
o   Performing the role of a facilitator/ liaison between the students and the programme Coordinator at D.E.I.
o   Conduct of daily practical and  clearing of all doubts of the students
o   Arranging and supervising practical training in a local workshop to the registrants
º  Final Exam papers are to be set by DEI and to be evaluated by the examiners appointed by D.E.I.
º  The total study material is generated in ENGLISH.

The selected students during the one year course will be taught & practically trained to develop the following skills so as to make him ready to face the atmosphere of challenge and competition nowadays. After completing this programme, the student should have the following skills-

Word Processing, Spread Sheet, Power Point, Database, e-mail &  internet
Bilingual Stenography-  Hindi / English
Typewriting - Hindi / English
Fundamentals of Accounting & Management
Communication Skills- Hindi and English
Modern Office Practice emphasizing the use of state-of the-art equipment like computer, OHP, Fax Machine, Telephone & Photo Copier

The distribution of internal assessment and external assessment i.e. end semester evaluation for each course is also indicated. A student must register in the semester-wise courses listed below in the table-

First Semester

S.No

Course Code

Title

Theory/ Practical

MARKS

Credit #

INTERNAL

END SEM.

TOTAL

1.     

COS 101

Fundamentals of Accounting & Management -I

Theory

150

50

200

3

2.     

COS 102

Communication Techniques -I

Theory

150

50

200

3

3.     

COS 103**

Shorthand –I

Practical

150

50

200

3

4.     

COS 104

Office Automation -I

Practical

150

50

200

3

5.     

COS 105**

Typewriting- I

Practical

150

50

200

3

6.     

CEC 141*

Cultural Education

Theory

200

-

200

1

7.     

RDC 141*

Social Service

Practical

200

-

200

1
 

Second Semester

S. No

Course No.

Title

Theory/

Practical

MARKS

Credit #

INTERNAL

END SEM.

TOTAL

1.   

COS 201

Fundamentals of Accounting & Management –II

Theory

150

50

200

3

2.   

COS 202

Communication Techniques -II

Theory

150

50

200

3

3.   

COS 203**

Shorthand –II

Practical

150

50

200

3

4.   

COS 204

Office Automation –II

Practical

150

50

200

3

5.   

COS 205**

Typewriting- II

Practical

150

50

200

3

6.   

CRC 241*

Comp. Study of Religion

Theory

200

-

200

1

7.   

CCA241*

Co-Curricular Activities

Practical

200

-

200

1
*Institute Core courses,
** Option of Hindi (A)/ English (B) available in the courses of  Shorthand and Typewriting. 
# One credit is equivalent to 30 hrs. of study and/or doing practical work per semester which includes attending the academic counselling sessions, studying the lesson notes with comprehension, going through other course related documents, listening to/ viewing the audio- visual  programmes, working on class and home assignments, self learning etc. Thus, a 3 credit course will mean a minimum of 90 hrs. study/ practical work time per semester.

Notes:

  • Weightage for attendance in each theory course  will be as per D.E.I. system ( >95% 10 marks, 90-95% 8 marks, 85-89% 6 marks, 75-84% 4 marks, 65-74% 2 marks,   < 65% 0 mark.)
  • Weightage for attendance in each practical course will be as per D.E.I. system ( >95% 20 marks, 90-95% 16 marks, 85-89% 12 marks, 75-84% 8 marks, 65-74% 4 marks,      < 65% 0 mark.)
  • P.T./Games will be compulsory in both the semesters, regularity & performance of the student shall be evaluated under Co-curricular activities.

Specific Administrative Points:

  • There are two theory courses and three practical courses in each semester in addition to the core courses.
  • Each theory course is divided into five units.
  • Each unit is sub divided into six lecture modules.
  • Each module will be taught through video sessions.
  • Each Practical course is divided into five units.
  • Practical sessions are based on a set of exercises to be carried out by the students in the lab classes or at home if they are unable to complete work, or on Saturdays during optional working hours.
  • Two and a half to Three hours contact per day is planned. Video and practical periods have the following durations:
  •                # A 45 minute video session.
  •                # A minimum two hours practical session.
  •                # A 30 min. core course session
  • A video module will be screened and explained, and doubts cleared by the Mentor, video re-screening in parts may be done during the practical session if felt necessary by the mentor.
  • The lesson- cum-demonstration contents of each module will be provided on a separate VCD along with:
  • a.       Detailed Script of the lesson.
  • b.      Lab/Workshop Practice Sheets.
  • c.       Quiz/Key (for the Instructor).
  • A semester of 19 weeks is scheduled including three weeks for examination, one week mid-semester break.
  • Continuous evaluation quiz as per the DEI pattern will be scheduled on a weekly basis.

A suggested time table is given below. The workshop session will be conducted one by one in order of their course numbers. Once the content of one course is finished the other will follow. The time table may be adjusted according to the availability of the resources i.e. workshops/ manpower with the approval of the administrator of the local nodal agency and under intimation to DEI-

FirstSemester

Period

Time

DAY-I

DAY-II

DAY-III

DAY-IV

 DAY-V

DAY-VI

I

45 Min

COS 101   VS

COS 102   VS

COS 101

VS

COS 102

VS

COS 103/104 /105

PS

 

Quiz/CA

II

30 min

COS 103/104 /105

PS

 

COS 103/104 /105

PS

 

COS 103/104 /105

PS

 

COS 103/104 /105

PS

 

CEC 141

III

30 min

CCA / Counseling

IV

60 min

RDC 141

SecondSemester

Period

Time

DAY-I

DAY-II

DAY-III

DAY-IV

 DAY-V

DAY-VI

I

45 Min

CEW 201   VS

CEW 202   VS

CEW 201

VS

CEW 202

VS

COS 203/204/205

PS

 

Quiz/CA

II

30min

COS203/204 /205

PS

 

COS203/204/205

PS

 

COS203/204/205

PS

 

COS203/204/205

PS

 

CRC 241

III

30min

CCA

IV

30 min

Counseling

V

30min

VS: Video and discussion session   PS: Practical training session

Quiz and Class Test will be set, administrated and evaluated by the Mentor.

This is the soul of our innovative programme and radically alters the learning process to the benefit of the students. The result of a single examination does not determine the fate of the students. Examination and evaluation is a continuous and an unburdensome exercise. Seventy five per cent weightage is assigned to continuous evaluation while 25% weightage is assigned to external end semester examination in each course.

Course: Each course is identified by a course number which contains three letters and three integers. The syllabus of each subject is divided into a convenient number of courses spread over the various semesters.

Continuous Evaluation:

(1) The syllabus is distributed over a number of semesters. Grasp and knowledge of the subject is evaluated in bits continuously and periodically thereby putting lesser burden on the student as compared to evaluation by one examination at the end of the session. The End Semester examination papers will be set by D.E.I. & evaluated by the examiners appointed by D.E.I.
(2) The courses allotted for a particular semester are completed by the end of the semester and also examined and evaluated simultaneously, thereby reducing the amount of material to be studied at one time.
(3) The mode of evaluation is also varied, depending upon the nature of the subjects and topics. In general, the following components of evaluation are adopted:

Theory Course

(i) Class Tests

(ii) Quiz Tests

(iii) Assignments

(iv) Seminars & Group Discussions

(v) Attendance

(vi) End-semester Examination

Practical Course

(i) Records

(ii) Experiments

(iii) Viva-voce

(iv) Attendance

(v) End-semester Examination
(4) The student's performance is assessed throughout the semester by continuous evaluation followed by an end-semester examination which covers the entire syllabus.
(5) The number of credits allotted to each course depends on the relative time a student is expected to devote for the respective course,
(6) Each component of evaluation is assigned a certain weightage towards the computation of over-all performance in each course.
(7) A Progress Report is issued after each odd semester (first semester of an academic session) and the declaration of the result of each academic session is based on student's performance over both the semesters of the session. An academic session means both the semesters of the session taken together.
(8) The student's performance for a session is indicated through a result card issued to the student after each even end-semester examination of a session which shows his achievements in each of the courses registered for.
(9) The Institute follows the credit-system of education and letter grading on a 9-point scale. The system of grades, corresponding grade point values and their achievements level are given in the table below.

Grade

Grade Point

Achievement Level

A

10

Outstanding

A-

9

Excellent

B

8

Very Good

B-

7

Good

C

6

Above Average

C-

5

Average

D

4

Below Average

D-

3

Marginal

E

2

Poor

E-

1

Very Poor

F

0

Fail
 

The grade will be given separately for internal and external evaluation in each subject. The weightage of internal and external evaluation is taken 75% and 25% of the credits assigned to that subject. Students will be awarded Semester Grade Point Average (SGPA), each Semester by averaging the Grade Point (GP) in the ratio of the credit weightage (C) of each subject.

The Procedure for calculation of SGPA is as follows:

                     GP1 xC1 + GP2 xC2 + ………… + GPn xCn

SGPA= ---------------------------------------------------------

                            C1 + C2 + ………… + C n

The Overall performance of all Semester for a given course is given as cumulative Grade Point Average (CGPA) which is calculated in a similar way for the subject credited during the entire course.
Multiplication of CGPA by 10 yields the equivalent percentage marks gained by the student.
(10) Award of Division: The minimum CGPA for different divisions is given in the following  table and is common for both UG / Certificate programmes.

S.No.

Division

CGPA

1

First with Distinction

8.5

2

First

6.0

3

Second

3.0
(11) Minimum Grade for a pass in all the courses of studies is D- in each individual course. Securing less than this Grade in any course will be treated as having failed in that course.
(12) If a candidate fails in three or less than three courses in one academic session, he may opt for Summer Remedial Course(s). There is no remedial course/ examination in Honours and Master’s Programme
(13) Failure in a course due to non-appearance in studies and/or examination(s) on medical or any other ground, whatsoever, will he treated as failure in that course.
(14) If a candidate fails in more than three courses in one academic session or if he fails to pass all the courses after the summer remedial courses or if he misses one/both the semesters of an academic session in part or whole, he will get only one more chance to repeat all the courses of the said session in the next succeeding session as per rules framed on the subject, but he shall not be enrolled as a regular student.
(15) During the repeat session also, if a candidate:
(i) Fails in three or less than three courses, he may opt for summer remedial course(s); and/or
(ii) Fails in more than three courses or fails to pass all the courses after the summer remedial courses or if he misses one/both semesters, he will be required to leave the Institute and he will not be re-admitted.
(16) A student will be allowed to remain on the rolls of the Institute for Certificate course for a period up to Two years only.