Articles

A Framework for Transparency Audit

Name of the public authority being audited	Dayalbagh Educational Institute (Deemed to be University)
Website	www.dei.ac.in

1. Organisation and Function

S. No.	Item	Details of disclosure	Remarks/Reference Points (Fully met/partially met/not met – Not applicable will be treated as fully met / partially met)	Provide URL address where the relevant information has been provided on Public Authority Website
1.1	Particulars of its organization, functions and duties [Section 4(1)(b)(i)]	(i) Name and address of the Organization	Fully Met –	Name and address of the Organization
		(ii) Head of the organization	Fully Met –	Head of the organization
		(iii) Vision, Mission and Key objectives	Fully Met –	Vision, Mission and Key objectives Vision, Mission and Key objectives
		(iv) Function and duties	Fully Met –	Function and duties
		(v) Organization Chart	Fully Met –	Organization Chart
		(vi) Any other details- the genesis, inception, formation of the department and the HoDs from time to time as well as the committees / Commissions constituted from time to time have been dealt	Fully Met –	Any Other Details
1.2	Power and duties of its officers and employees [Section 4(1)(b)(ii)]	(i) Powers and duties of officers (administrative, financial and judicial)	Fully Met – Fully Met -	Powers and duties of officers (administrative, financial and judicial) link of Memorandum of Association and Rules
		(ii) Power and duties of other employees	Fully Met – Fully Met -	Power and duties of other employees
		(iii) Rules / orders under which powers and duty are derived and	Fully Met –	Rules / orders under which powers and duty are derived and
		(iv) Exercised	Fully Met –	Exercised
		(v) Work allocation	Fully Met –	Work allocation
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)	(i) Process of decision making Identify key decision making points	Fully Met – Fully Met - Fully Met – Fully Met – Fully Met –	Process of decision making Identify key decision making points
		(ii) Final decision making authority		Final decision making authority
		(iii) Related provisions, acts, rules etc.		link of Memorandum of Association and Rules Link of Bye-laws Board of Management/Governing Body Academic Council Finance Committee
		(iv) Time limit for taking a decision, if any		Time limit for taking a decision, if any
		(v) Channels of supervision and accountability		Channels of supervision and accountability
1.4	Norms for discharge of functions [Section 4(1)(b)(iv)	(i) Nature of functions/ services offered	Fully Met – Fully Met - Fully Met	Nature of functions/ services offered
		(ii) Process by which these services can be accessed		Process by which these services can be accessed
		(iii) Time-limit for achieving the targets		Time-limit for achieving the targets
		(iv) Process of redress of grievances	Fully Met –	Process of redress of grievances
1.5	Rules, regulations, instructions manuals and records for discharging functions [Section 4(1)(b)(v)	(i) Title and nature of the record/ manual/ instruction.	Fully Met –	Title and nature of the record/ manual/ instruction.
		(ii) List of Rules, regulations, instructions manuals and records.	Fully Met –	List of Rules, regulations, instructions manuals and records.
		(iii) Acts/Rules manuals etc.	Fully Met –	Acts/Rules manuals etc.
		(iv) Transfer policy and transfer orders	Fully Met –	Transfer policy and transfer orders
1.6	Categories of documents held by the authority under its control [Section 4(1)(b)(vi)]	(i) Categories of documents	Fully Met – Fully Met –	Categories of documents
1.6		(ii) Custodian of documents/categories	Fully Met – Fully Met –	Custodian of documents/categories
1.7	Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]	(i) Name of Boards, Council, Committee etc.	Fully Met –	Name of Boards, Council, Committee etc.
		(ii) Composition	Fully Met –	Composition
		(iii) Dates from which constituted	Fully Met –	Dates from which constituted
		(iv) Term/Tenure	Fully Met –	Term/Tenure
		(v) Powers and functions	Fully Met –	link of Memorandum of Association and Rules Link of Bye-laws
		(vi) Whether their meetings are open to the public?	N.A Fully Met – Fully Met –	The meetings of these bodies are not open to public.
		(vii) Whether the minutes of the meetings are open to the public?		Yes, the Minutes of the Governing Body, Academic Council and Finance Committee are open to public. Governing Body Academic Council Finance Committee IQAC
		(viii) Place where the minutes if open to the public are available?		Governing Body Academic Council Finance Committee IQAC
1.8	Directory of Officers and employees [Section 4(1)(b)(ix)]	(i) Name and designation	Fully Met – Fully Met –	Name and designation
1.8	Directory of Officers and employees [Section 4(1)(b)(ix)]	(ii) Telephone, fax and email ID	Fully Met – Fully Met –	Telephone, fax and email ID
1.9	Monthly remuneration received by officers & employees including system of compensation [Section 4(1)(b)(x)]	(i) List of employees with Gross monthly remuneration.	Fully Met –	List of employees with Gross monthly remuneration.
1.9		(ii) System of compensation as provided in its regulations	Fully Met –	System of Compensation
1.10	Name, designation and other particulars of public information of officers [Section 4(1)(b)(xvi)]	(i) Name and designation of the public information officer (PIO), Assistant Public Information(s) & Appellate Authority	Fully Met – Fully Met –	Name and designation of the public information office
1.10		(ii) Address, telephone numbers and email ID of each designated official.	Fully Met – Fully Met –	Address, telephone numbers and email ID of each designated official.
1.11	No. of employees against whom Disciplinary action has been proposed / taken (Section4(2))	(i) No of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings	Fully Met –	Pending for Minor penalty or major penalty proceedings
1.11		(ii) Finalised for Minor penalty or major penalty proceedings	Fully Met –	Finalised for Minor penalty or major penalty proceedings
1.12	Programmes to advance understanding of RTI (Section 26)	(i) Educational programmes	Fully Met - Fully Met Partially Met –	Educational programmes
		(ii) Efforts to encourage public authority to participate in these programmes		Efforts to encourage public authority to participate in these programmes
		(iii) Training of CPIO/APIO		Training of CPIO/APIO
		(iv) Update & publish guidelines on RTI by the Public Authorities concerned	Fully Met –	Update & publish guidelines on RTI by the Public Authorities concerned
1.12	Transfer policy and transfer orders [F No. 1/6/2011-IR dt. 15.4.2013]	Transfer policy and transfer orders	Fully Met –	Transfer policy and transfer orders

2. Budget and Programme

S.No.	Item	Details of disclosure	Remarks/Reference Points (Fully met/partially met/not met – Not applicable will be treated as fully met / partially met)	Provide URL address where the relevant information has been provided on Public Authority Website
2.1	Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]	(i) Total Budget for the public authority	Fully Met – Fully Met – Fully Met – Fully Met – Fully Met –	Total Budget for the public authority
		(ii) Budget for each agency and plan & programmes		Budget for each agency and plan & programmes
		(iii) Proposed expenditures		Proposed expenditures
		(iv) Revised budget for each agency, if any		Revised budget for each agency, if any
		(v) Report on disbursements made and place where the related reports are available
2.2	Foreign and domestic tours (F No. 1/8/2012-IR dt. 11.9.2012)	(i) Budget	N.A. N.A.
		(ii) Foreign and domestic Tours by ministers and officials of the rank of Joint Secretary to the government and above, as well as the heads of the Department. Places visited The period of visit The number of members in the official delegation Expenditure on the visit	N.A. N.A.
		(iii) information related to procurements notice/tender enquires, and corrigenda if any thereon, details of the bids awarded comprising the names of the suppliers of goods/services being procured, the works contracts concluded – in any such combination of the above – and the rate/rates and the total amount at which such procurement or works contract is to be executed	Fully Me –	Information related to procurement. Tender related queries Details of the bids awarded comprising the names of the suppliers of goods/services being procured, The works contracts concluded – in any such combination of the above The work contract
2.3	Manner of execution of subsidy programme [Section 4(1)(b)(xii)]	(i) Name of the programme of activity	N.A.
		(ii) Objective of the programme
		(iii) Procedure to avail benefits
		(iv) Duration of the programme/scheme
		(v) Physical and financial targets of the programme
		(v) Nature/scale of subsidy/amount allotted
		(vi) Eligibility criteria for grant of subsidy
		(vii) Details of beneficiaries of subsidy programme (number, profile etc)
2.4	Discretionary and non-discretionary grants [F No. 1/6/2011-IR dt. 15.4.2013]	(i) Discretionary and non-discretionary grants /allocations to State Govt/NGOs/other institutions	N.A.
2.4		(ii) Annual accounts of all legal entities who are provided grants by public authorities	N.A.
2.5	Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1)(b)(xiii)]	(i) Concessions, permits or authorizations granted by public authority	N.A. N.A.
2.5		(ii) For each concessions, permit or authorization granted Eligibility criteria Procedure for getting the concession / grant and / or permits of authorizations Name and address of the recipients given concessions / permits or authorisations Date of award of concessions / permits of authorizations.	N.A. N.A.
2.6	CAG & PAC paras [F No. 1/6/2011-IR dt. 15.4.2013]	CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament	N.A.

3. Publicity and Public Interface

S.No.	Item	Details of disclosure	Remarks/Reference Points (Fully met/partially met/not met – Not applicable will be treated as fully met / partially met)	Provide URL address where the relevant information has been provided on Public Authority Website
3.1	Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation thereof [Section4(1)(b)(vii)] [F No. 1/6/2011-IR dt. 15.4.2013]	(i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens	Fully Met – Fully Met –	Prospectus link of Memorandum of Association and Rules Link of Bye-laws Admission Portal
		(ii) Arrangements for consultation with or representation by Members of the public in policy formulation / policy implementation Day & time allotted for visitors Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants	Fully Met – Fully Met –	link of Memorandum of Association and Rules Link of Bye-laws All working days from 10 am to 5 pm Contact Person
		(iii) Public-private partnerships (PPP): Details of Special Purpose Vehicle (SPV), if any	N.A
		(iv) Detailed project reports (DPRs)	N.A.
		(v) Concession agreements.	N.A.
		(vi) Operation and maintenance manuals	N.A.
		(vii) Other documents generated as part of the implementation of the PPP	N.A.
		(viii) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government	N.A.
		(ix) Information relating to outputs and outcomes	N.A.
		(x) The process of the selection of the private sector party (concessionaire etc.)	N.A.
		(xi) All payment made under the PPP project	N.A.
3.2	Are the details of policies / decisions, which affect public, informed to them [Section 4(1)(c)]	Publish all relevant facts while formulating important policies or announcing decisions which affect publicto make the process more interactive; (i) Policy decisions/legislationstaken in the previous one year	Fully Met- Fully Met- Fully Met-	Governing Body Academic Council Finance Committee IQAC
		(ii) Outline the Public consultation process		Outline the Public consultation process
		(iii) Outline the arrangement for consultation before formulation of policy		Outline the arrangement for consultation before formulation of policy
3.3	Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]	Use of the most effective means of communication (i) Internet (website)	Fully Met-	https://www.dei.ac.in
3.4	Form of accessibility of information manual / Handbook [ Section 4(1)(b)]	Information manual/handbook available in (i) Electronic format	Fully Met-	Examination Manuals Prospectus https://www.dei.ac.in/dei/index.php?option=com_content&view=article&id=846&catid=2
3.4		(ii) Printed format	Fully Met-	Yes
3.5	Whether information manual / handbook available free of cost or not [ Section 4(1)(b)]	List of materials available (i) Free of cost	Fully Met- NA	Free of cost
3.5		(ii) At a reasonable cost of the medium	Fully Met- NA

4. E. Governance

S.No.	Item	Details of disclosure	Remarks/Reference Points (Fully met/partially met/not met – Not applicable will be treated as fully met / partially met)	Provide URL address where the relevant information has been provided on Public Authority Website
4.1	Language in which Information Manual/ Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]	(i) English	Fully Met- Partially Met	https://www.dei.ac.in/dei/files/NAAC/Critirion%202/2.5.5%20Proof%20Examination%20Manual.pdf https://www.dei.ac.in/dei/admission/files/admission2019/Prospectus%20-2019-20%20(FINAL).pdf https://www.dei.ac.in/dei/index.php?option=com_content&view=article&id=846&catid=2
4.1		(ii) Vernacular / Local Language	Fully Met- Partially Met	Leave rules in ocal Language https://www.dei.ac.in/dei/index.php?option=com_content&view=article&id=846&catid=2
4.2	When was the information Manual/ Handbook last updated? [F No. 1/6/2011-IR dt. 15.4.2013]	Last date of Annual updation	Fully Met-	Last date of Annual updation
4.3	Information available in electronic form [Section 4(1)(b)(xiv)]	(i) Details of information available in electronic form	Fully Met-	https://www.dei.ac.in/dei/index.php?option=com_content&view=article&id=171&Itemid=258
		(ii) Name / title of the document/ record / other information	Fully Met-	Name / title of the document/ record / other information
		(iii) Location where available	Fully Met-	The information as mentioned in item 4.3.2 may be accessed from the website as well as from the concerned Sections.
4.4	Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)]	(i) Name & location of the facility	Fully Met- Fully Met- Fully Met- Fully Met-	Fully Met – Dayalbagh Educational Institute (Deemed to be university), Dayalbagh, Agra-282005 Website: https://www.dei.ac.in Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it.
		(ii) Details of information made available		Details of information made available
		(iii) Working hours of the facility		Working hours of the facility
		(iv) Contact person & contact details (Phone, fax email)		Contact person & contact details (Phone, fax email)
4.5	Such other information as may be prescribed under section 4(1)(b)(xvii)	(i) Grievance redressal mechanism	Fully Met-	Grievance redressal mechanism
		(ii) Details of applications received under RTI and information provided	Fully Met-	Details of applications received under RTI and information provided
		(iii) List of completed schemes / projects / programmes	Fully Met-	List of completed schemes / projects / programmes
		(iv) List of schemes / projects / programme underway	Fully Met-	List of schemes / projects / programme underway
		(v) Details of all contracts entered into including name of the contractor amount of contract and period of completion of contract	Fully Met-	Details of all contracts entered into including name of the contractor amount of contract and period of completion of contract
		(vi) Annual Report	Fully Met-	https://www.dei.ac.in/dei/files/TEQIP/DEI%20AGRA%20Annual%20Report%20Aug-2019.pdf DEI Annual Report 2018-19
		(vii) Frequently Asked Questions (FAQs)	Fully Met-	https://www.dei.ac.in/dei/index.php?option=com_content&view=article&id=882&catid=2
		(viii) Any other information such as (1) Citizen’s Charter	N.A.
		(2) Result Framework Document (RFD)	Fully Met -	Result Framework Document (RFD)
		(3) Six monthly reports on the performance against the benchmarks set in the Citizen’s Charter	N.A.
4.6	Receipt & Disposal of RTI applications & appeals [F No. 1/6/2011-IR dt. 15.4.2013]	(i) Details of applications received and disposed	Fully Met-	https://www.dei.ac.in/dei/files/RTI/Quarterly%20Returns%20-%2008-04-2021.pdf
4.6		(ii) Details of appeals received and orders issued	Fully Met-	https://www.dei.ac.in/dei/files/RTI/Quarterly%20Returns%20-%2008-04-2021.pdf
4.7	Replies to questions asked in the parliament [Section 4(1)(d)(2)]	Details of questions asked and replies given	Fully Met-	Details of questions asked and replies given

5. Information as may be prescribed

S.No.	Item	Details of disclosure	Remarks/Reference Points (Fully met/partially met/not met – Not applicable will be treated as fully met / partially met)	Provide URL address where the relevant information has been provided on Public Authority Website
5.1	Such other information as may be prescribed [F No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]	(i) Name & details of Current CPIOs & FAAs Earlier CPIOs/FAAs from 1.1.2015	Fully Met-	https://www.dei.ac.in/dei/index.php?option=com_content&view=article&id=264&Itemid=353 https://www.dei.ac.in/dei/index.php?option=com_content&view=article&id=264&Itemid=353
		(ii) Details of third party audit of voluntary disclosure Dates of audit carried out Report of the audit carried out	Fully Met	(a) Dates & report of audit carried out (b) Dates and report of audit carried out (CAG & local Body)
		(iii) Appointment of Nodal Officers not below the rank of Joint Secretary / Additional HoD Date of appointment Name & Designation of the officers	Fully Met-	Appointment of Nodal Officers not below the rank of Joint Secretary / Additional HoD
		(iv) Consultancy committee of key stake holders for advice on suo motu disclosure Dates from which constituted Name & Designation of the officers	Not Met
		(v) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI Dates from which constituted Name & Designation of the officers	Fully Met-	Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

6. Information disclosed on own initiative

S.No.	Item	Details of disclosure	Remarks/Reference Points (Fully met/partially met/not met – Not applicable will be treated as fully met / partially met)	Provide URL address where the relevant information has been provided on Public Authority Website
6.1	Items / information disclosed so that public have minimum resort to use of RTI Act to obtain information.	Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information	Fully Met-	https://www.dei.ac.in https://www.dei.ac.in/dei/files/NAAC/Critirion%202/2.5.5%20Proof%20Examination%20Manual.pdf https://www.dei.ac.in/dei/admission/files/admission2019/Prospectus%20-2019-20%20(FINAL).pdf https://www.dei.ac.in/dei/index.php?option=com_content&view=article&id=846&catid=2 https://www.dei.ac.in/dei/index.php?option=com_content&view=article&id=171&Itemid=258
6.2	Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. of India)	(i) Whether STQC certification obtained and its validity.	Not Met
6.2		(ii) Does the website show the certificate on the website?	Not Met